Corporate Relocation Vehicle Shipping for Employee Transfers
Your employees are relocating. Their cars need to go too. We handle the vehicle logistics so your HR team doesn't have to. One account manager, one monthly invoice, volume pricing that saves 15-25% per car. Over 12,000 corporate vehicles shipped since 2018.
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How Corporate Vehicle Relocation Works
We assign your company a single account manager who handles every employee vehicle move from start to finish. That one person coordinates pickup schedules with your relocating employees, books the carriers, manages the insurance paperwork, and sends your accounting team one clean invoice at the end of the month.
The difference between corporate shipping and individual moves is coordination and cost. When you've got 8 employees moving from Dallas to Denver, we can batch those vehicles together on the same carriers and cut your per-vehicle cost by 30-40%. We moved 19 vehicles for an engineering firm relocating from San Jose to Phoenix last quarter and saved them $6,200 compared to booking each one separately.
Your account manager also handles all the stuff that eats up HR time: vetting carriers, verifying insurance certificates, tracking shipments, and processing damage claims if anything comes up. One phone call, one email address, one person who actually knows your company.
Why Companies Choose National Auto Transport for Relocations
We've worked with over 180 corporate clients since 2018, from publicly traded companies to fast-growing startups with 40-50 employees. The corporate program includes volume pricing that saves 15-25% off standard rates, consolidated monthly invoicing, and tracking reports your HR team can actually use.
Here's the thing: most auto transport brokers have no idea how corporate relocation works. They can't process a purchase order, they don't send the kind of reports an accounting department needs, and they treat every shipment like a one-off job from a random customer. We built our corporate program from the ground up to fix that.
Our team includes people who've worked in corporate HR and understand relocation timelines, employee communication expectations, and the billing hoops that corporate finance departments put you through. We carry $250,000 per-vehicle insurance that meets the requirements for most corporate risk management policies without needing extra riders.
Corporate Vehicle Shipping Costs and Volume Tiers
Corporate moves run $575-$1,350 per vehicle depending on the route, with volume discounts that make each additional car cheaper. A sedan from Phoenix to Atlanta costs about $800-$1,050 on an open carrier. If the employee drives a Lexus or BMW, enclosed transport runs $1,150-$1,450 for that same route.
The volume tiers work like this: 1-4 vehicles per year pay standard rates. Ship 5-15 vehicles and you save 15%. At 16-30 vehicles it's 20% off, and 30+ gets you our top tier at 25% off with priority carrier scheduling built in. We count volume over a rolling 12-month window. Billing is NET-30 with a simple credit app that takes about 10 minutes to complete.
But the real savings aren't just the transport cost. Companies tell us they save 8-12 hours of HR time per employee vehicle move. At fully loaded labor costs, that's $300-$500 per move in staff time your people aren't spending on the phone with random shipping companies. Our shipping cost guide breaks down pricing for every vehicle type and distance tier.
How Long Do Corporate Vehicle Relocations Take?
Cross-country moves run 7-14 days. Regional relocations finish in 5-8 days. If an employee needs their car faster, expedited service delivers in 3-5 days for an extra $200-$400. We sync the pickup with the employee's move-out date and time the delivery so the car is waiting when they get to their new city, with a 2-3 day buffer built in for weather or carrier delays.
Summer (June through August) is the hardest time to move corporate vehicles because demand jumps 40% with family relocations and college moves all happening at once. Book corporate moves 3-4 weeks out during those months. The rest of the year, two weeks of lead time is usually plenty.
Corporate accounts get priority carrier access, which matters during peak season. We moved 14 vehicles for a biotech company relocating from Baltimore to Austin last January. Staggered the pickups over 10 days, delivered every car within the company's 2-week window, and billed the whole batch on one invoice.
Which Companies Get the Most Value from This Program?
Any company moving 3 or more employees per year benefits from having a structured vehicle shipping program. We see the heaviest use from tech companies, consulting firms, defense contractors, and manufacturing operations that regularly transfer people between offices. Promotions, office consolidations, new market expansion, and project-based transfers all generate vehicle moves.
About 55% of our corporate volume involves executive-level relocations where the employee drives something worth $60,000 or more. Those vehicles need enclosed transport and careful handling. We treat a VP's Range Rover the same way we'd treat a collector car, because your employee's experience with the move reflects on your company.
Fast-growing startups are another big segment. When you're hiring 30 people in a new city and half of them are relocating, the last thing your 3-person HR team needs is managing vehicle shipments one by one. We take that off their plate completely. Companies bringing on recent college graduates for entry-level positions use us too, since those new hires often need help figuring out how to get their car to a new city.
Insurance and Risk Management for Corporate Shipments
Every vehicle ships with up to $250,000 in carrier insurance, plus our own contingent cargo policy that kicks in as a backup layer. We send certificates of insurance to your risk management team automatically, and we can add your company as an additional insured on the policy if that's what your legal department requires.
Corporate accounts get enhanced carrier screening. Every carrier we assign to a corporate move has passed a DOT inspection in the last 90 days, holds a Satisfactory FMCSA rating, and carries verified insurance that we've confirmed within the last 30 days. Our damage-free delivery rate on corporate shipments sits at 98.5%, well above the industry average of 94-96%.
When damage does happen, corporate clients don't wait in a queue. You get priority claims processing with a dedicated adjuster, and we coordinate rental car coverage so your employee isn't stranded. GPS tracking links go to both the employee and the HR contact so everyone stays informed throughout the move. Contact our corporate team to set up your account.
How Corporate Vehicle Shipping Works
Set Up Your Corporate Account
We assign you a dedicated account manager and configure your billing preferences, insurance requirements, and reporting format. Takes about 30 minutes on a call with HR and accounting.
Submit Employee Move Details
Send us the employee name, vehicle info, move-out date, and new address. Your account manager books the right carrier and syncs the pickup with the employee's schedule.
We Handle the Rest
Carrier coordination, employee communication, GPS tracking, insurance certificates. Your account manager keeps both the employee and your HR team updated through every step.
Car Arrives, Invoice Follows
The employee gets their car at the new location with a full condition report. You get a consolidated monthly invoice with every move itemized for easy accounting.
Corporate Program vs Booking Individually
| Feature | Corporate Program | Individual Shipping |
|---|---|---|
| Your Contact | Named account manager | Whoever picks up the phone |
| Pricing | 15-25% off standard rates | Full retail price |
| Payment | NET-30, one monthly invoice | Pay per shipment, upfront |
| Reporting | Customized reports for HR/finance | Basic email updates |
| Carrier Access | Priority booking, first in line | Standard queue |
| Insurance | $250K + contingent backup policy | Carrier's policy only |
Schedule vehicle pickup 2-3 weeks before the employee's start date at the new office. This gives you a cushion for weather delays, carrier scheduling, and the general chaos of relocation season. Companies that try to time the delivery to the exact start date end up paying $200-$400 in rush fees when something inevitably shifts. A little lead time saves money and keeps your employees happy.
Corporate Relocation Shipping Questions
What HR teams and relocation managers ask us most often.